> ## Documentation Index
> Fetch the complete documentation index at: https://pigeonholeapp.co.uk/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Renewal Settings

> Choose when your setting renews funding forms and control which funding terms parents can select.

# Funding Form Renewal Settings

The renewal setting controls how far ahead parents can select funding terms when they complete a funding form. Set it to match when your setting renews funding forms — every academic year, or a full year at a time from a particular term.

<Info>
  Open in app: [Settings → Funding](/docs/app/admin/settings/funding).
</Info>

<Note>
  Renewal settings are only available when your **council** is selected on the [Site Profile](/docs/onboarding/site-profile) settings page and your council supports funding forms in Pigeonhole.
</Note>

## Choosing a Renewal Option

1. Go to **Settings** > **Funding**.
2. In the **Funding Form Renewal** card, choose a **Renewal option**:

| Option                                             | Use when                                                                                                      |
| -------------------------------------------------- | ------------------------------------------------------------------------------------------------------------- |
| **Current and next academic year**                 | You don't renew on a fixed term — parents can select any upcoming term in the current and next academic year. |
| **Every autumn term (current academic year only)** | You renew all funding forms each autumn.                                                                      |
| **Every spring term**                              | You renew all funding forms each spring.                                                                      |
| **Every summer term**                              | You renew all funding forms each summer.                                                                      |

3. Click **Save**.

As you change the option, the panel on the right shows exactly which terms a parent can select on a form, depending on which term the form is created in.

## What Parents Can Select

The renewal option limits the term checkboxes available on new funding forms, so parents can only commit up to your next renewal point. For example, with **Every autumn term** selected:

* A form created in the **autumn term** lets parents select the Spring and Summer terms — the form is due for renewal the following autumn.
* A form created in the **summer term** lets parents select the Autumn, Spring and Summer terms of the next academic year.

With **Current and next academic year**, parents can select any upcoming term in the current and next academic year regardless of when the form is created.

<Info>
  Some councils limit how far ahead funding forms can commit. If your council has a limit, it is shown beneath the renewal option (for example, "Your council supports up to 3 terms ahead on funding forms") and is applied on top of your renewal setting.
</Info>

## Changing Your Renewal Option

You can change the renewal option at any time. The change affects the terms available on funding forms from that point on — forms that parents have already completed are not altered.

<Tip>
  When forms come up for renewal, use the **Renew Funding Form** action on the approved form — it creates a new form pre-filled with the previous data. See [Approving & Managing](/docs/managers/funding-forms/approving-and-managing).
</Tip>