> ## Documentation Index > Fetch the complete documentation index at: https://pigeonholeapp.co.uk/docs/llms.txt > Use this file to discover all available pages before exploring further. # Absences & Notes (Mobile) > Managing absences, adding notes, and room management in the mobile register. This guide covers managing absences, adding notes, room filtering, and viewing child profiles in the mobile children's register. For signing children in and out, see [Using the Register](/staff/using-the-app/using-the-register). ## Managing Absences ### Recording an Absence When a child will not be attending: 1. Locate the child in the register 2. Tap the red **absence button** 3. Complete the absence form: Absence form with start date, end date, type, and notes fields

Absence form with start date, end date, type, and notes fields

**Absence Details**: * **Start Date**: First day of absence * **End Date**: Last day of absence (can be same day) * **Type**: Choose from Holiday, Sickness, or Other * **Notes**: Optional details about the absence 4. Tap **"Save"** to record the absence ### Viewing and Editing Absences Children with recorded absences display differently grayed out appearance with reduced opacity to indicate they are not expected in. Child entry with an absence showing the grayed out appearance and absence type badge

Child entry with an absence showing the grayed out appearance and absence type badge

To edit an existing absence: 1. Tap the absence indicator showing the absence type 2. Modify the details in the form 3. Save changes or tap **"Delete"** to remove the absence ## Adding Notes Notes allow you to record important observations, incidents, or communications about children. ### Creating Notes 1. Find the child in the register 2. Tap the **flag icon** (notes button) 3. In the notes modal: * Enter your observations or messages * Notes are automatically associated with today's date * Multiple staff members can add to the same child's daily notes Notes modal for adding daily observations about a child

Notes modal for adding daily observations about a child

4. Tap **"Save"** to store the notes Notes are visible to all staff members and can help with communication between shifts and teams. ## Room Management ### Switching Room Views The register can filter children by room assignment: 1. Tap the **room filter button** at the top right 2. Select from available rooms: * All Rooms (default view) * Individual room names Room selection dropdown showing available rooms to filter by

Room selection dropdown showing available rooms to filter by

3. The list updates to show only children assigned to the selected room 4. Attendance statistics update to reflect the filtered view Room filtering is particularly useful in large nurseries or when staff are responsible for specific areas. ## Viewing Child Profiles ### Opening Profile Details To view comprehensive information about a child: 1. Tap on the child's **name or profile picture** 2. The child profile modal opens showing: * Full contact information * Parent/guardian details * Medical information and allergies * Dietary requirements * Collection Passcodes