Your invoices, already in your accounts
Raise invoices in Pigeonhole and let them flow straight into Xero or QuickBooks. No exports, no double entry, no re-keying the same figures at month end.
- Connect the ledger you already use
- Xero & QuickBooks
- Payments come back automatically
- Two-way sync
- Raise it once, it lands in both
- No re-keying
Connect the ledger you already use
Payments come back automatically
Raise it once, it lands in both
Financial Management, Simplified
Managing nursery finances across multiple systems can be a time-consuming nightmare. Pigeonhole's accounting integration creates a seamless connection between your nursery management and financial software, eliminating double entry and reconciliation headaches.
Automatic Invoice Sync
Invoices created in Pigeonhole are automatically pushed to your accounting software with all childcare HMRC numbers for easy reconciliation.
Bidirectional Updates
When payments are recorded in your accounting software, they're reflected back in Pigeonhole, keeping parent accounts accurate and up-to-date.
Detailed Financial Reporting
Financial reports with details of invoices, and estimates of funding revenue.
Parent Payment Receipts
Parents can download comprehensive payment receipts showing complete payment history, dates, amounts, and running balances for each invoice.
Multiple Platform Support
Connects to Xero and QuickBooks, with Sage coming soon.
Government-Compliant Transparent Invoicing
Ready for January 2026 government guidelines with fully transparent invoicing, detailed fee breakdowns, and complete funding allocation visibility for parents.
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How It Works
Three simple steps to seamless financial integration
Generate Invoices
Create detailed, compliant invoices in Pigeonhole
Create comprehensive, itemized invoices including session details, funding allocations, and all necessary HMRC childcare references for tax purposes.
Sync with Accounting
Automatic transfer to your accounting software
Invoices are automatically pushed to your accounting platform with proper customer associations and itemised entries, maintaining perfect alignment between systems.
Payment Reconciliation
Automatic payment status updates
When payments are recorded in your accounting system, they're automatically synced back to Pigeonhole, updating parent balances and providing real-time financial visibility.