07:45
Doors open, register done
Children are checked in as they arrive, and the day's numbers — who's in, who's expected, who's off — are live for every room without anyone counting heads twice.
See the register
Run the nursery,
not the paperwork.
The funding claim fills itself in, invoices land in Xero, and a moment in the garden becomes tonight's journal entry — all checked by you, and 10+ hours of admin a month back on the floor.
- Works with every UK council portal
- Syncs with Xero, QuickBooks & Sage
- Built around the EYFS
Book a 30-min demo
Or tour a day in the appFree 30-day trial · no card required
07:45 — 18:00
A day, run well
Where Pigeonhole fits into a nursery day — from the first welly at the door to the last email home. Every screen below is the real thing.
09:20
A new family's application becomes a child's profile
A parent completes your application form online, and AI turns it into the child's profile — no re-keying. Later forms apply themselves the same way: a page of health notes becomes a clear summary, right where staff will see it, on the profile and the register.
See custom forms
10:15
A moment in the garden becomes a journal entry
A photo, the children tagged, an area of learning — captured while it's still fresh, approved by you, and shared to each family's journal. Staff can dictate the write-up instead of typing it.
See observations
11:40
A tricky question gets the policy's own answer
A child has been sick, and the room needs to know: when can they come back? Ask the assistant and the answer comes straight from your own sickness policy — the 48-hour rule quoted back in seconds, with a link to the document itself.
Ask the assistant
13:00
Invoices raise themselves and land in your accounts
Billing runs from each child's sessions, and every invoice flows straight into Xero, QuickBooks or Sage. Payments come back and mark themselves off.
See invoicing
14:30
The term's funding claim, filled and checked
Claims fill themselves in from the data you already hold and get checked before they go. In the council's own portal, our browser extension auto-fills the fields and keeps every figure on hand — on some portals it checks eligibility codes and sends reminders too. No re-typing a child's details.
See funding forms
15:10
A quiet worry becomes a proper record
Something noticed at drop-off is logged in moments — factual, dated, and visible only to your safeguarding leads. Every action taken joins the chronology, so the whole story is in one place if you're ever asked how it was handled.
See safeguarding
16:30
Tomorrow's trip reminder reaches every family
Staff write it, you approve it, and it lands in every inbox — with the photos from today attached. No letter dies at the bottom of a book bag.
See announcements
Funding, start to finish
The claim that fills itself in
Parental declarations are generated and signed digitally, headcounts come from the sessions you already run, and errors are caught before the council ever sees them. Then, in the council's own portal, our browser extension auto-fills the claim and keeps every figure to hand — so nobody types a child's details twice.
Most UK councils supported · new councils onboarded in days
See how funding works
Optional, per setting
AI where it helps, never in charge
Each assist is a switch in your settings, and everything it writes stays a draft until a person approves it. Nothing reaches a family unchecked.
Rough notes become write-ups
Say what you saw — AI drafts the observation in your setting's voice, with your writing rules applied.
See howForms become profiles
An application creates the child's record, and a page of health notes becomes a summary staff actually read.
See howA term becomes a first draft
The journal drafts the progress report. You edit, approve, and share it with the family.
See howQuestions become answers
Ask about your own setting in plain English — who's in, what's unpaid, what a policy says.
See how“The funding form feature is absolutely brilliant and that one feature alone has saved me a huge amount of time.”
“My team and families have all used it easily with no problems.”
Moved in by lunchtime
No data migration project, no consultant. Most settings are running the same day they sign up.
1 · 10 minutes
Set up your setting
Rooms, staff, sessions and pricing — a guided setup walks you through it.
2 · 5 minutes
Import your children
Drop in a spreadsheet from any system and AI maps the columns for you.
3 · Same day
Invite your families
Parents get their own portal for journals, invoices and forms.
Frequently Asked Questions
Got questions? We've got answers. If you can't find what you're looking for, feel free to contact us.
18:00 — home time
See your own setting in it
A demo takes half an hour, on your data if you like. If it fits, you can be moved in the same week.
30-day free trial · no card needed to start
