Funding claims that fill themselves in
Parental declarations filled in from the data you already hold, signed online and checked before they go. Then a Chrome extension fills in the fields it recognises on your council's provider portal and puts the rest one click away to copy.
- Set up council by council
- Your council's form
- Not typed again from scratch
- Filled from your data
- You approve every form
- Checked before sending
Set up council by council
Not typed again from scratch
You approve every form
From declaration to claim, without retyping
Every term a nursery in England collects a declaration for each funded child, checks the eligibility codes, and enters the headcount into the council's portal. Most of that is information you already hold. Pigeonhole fills it in for you, and leaves you the checking.
The form starts filled in
Create a funding form from the child's record and their details, sessions and hours are already on it. You check it, fill any gaps, and send it to the family.
Parents complete and sign it online
Parents get an email, answer the questions only they can, and sign on their phone. For a family who'd rather use paper, upload their signed form instead and keep it with the rest.
You approve what comes back
Completed forms wait for your approval, and anything you reject goes back to the parent with a reason. Each signed declaration is stored as a PDF on your council's own form, where we've set your council up.
Help with the council portal
In your council's provider portal, our Chrome extension fills in the fields it recognises from Pigeonhole and puts every other figure one click away to copy. Where your council uses the LiquidLogic portal, it can check your claim against the live register too.
Reminders before codes run out
See which forms and eligibility codes are about to expire and send families a reminder. Renewing an approved form starts the new one from the previous answers.
Funding income, ahead of time
Expected council funding is worked out from your own funding rates and the hours on each form, so you can see the term's income before the council pays it.
Declaration forms are set up council by council, using each council's own parental declaration. If yours isn't set up yet, ask us to add it. For how the funded entitlements work and what Pigeonhole does at each stage, see childcare funding software.
Watch a funding form go through
Every form is in one list, with its status and the terms it covers, so you can see at a glance who still has to sign and which forms run out soon.
How it works
Three steps each term
Step 1
Create and check the form
Pick the child and Pigeonhole fills in what it already knows. Review it, add anything missing, and send it to the parent.
Step 2
Parents sign, you approve
Parents complete and sign in their own login. Forms that need your attention are counted on the dashboard until they're approved.
Step 3
Make the claim
Open your council's portal with the Chrome extension alongside, and enter each child without retyping their details.
“The funding form feature is absolutely brilliant and that one feature alone has saved me a huge amount of time.”
See it on your own setting
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Part of Pigeonhole's childcare funding software.