Everything you need to run your nursery
From funding forms to safeguarding, billing to parent communications. Save hours every week on admin so you can focus on the children.
30-day free trial • No credit card required
Core Features
The essential tools that set Pigeonhole apart
Simplified Funding Forms
Automatically generate government-compliant funding forms for each child. Parents complete them digitally, you submit to your council portal.
- Auto-generate forms per child
- Digital parent signatures
- Council-ready exports
- Funding code reminders
Safeguarding Management
Complete audit trail for safeguarding concerns. Staff raise concerns via mobile app, leads get instant notifications, actions are tracked to completion.
- Mobile concern reporting
- Instant notifications
- Action tracking
- Secure history sharing
Accounting & Billing
Automated invoicing with transparent fee breakdowns. Syncs with Xero and QuickBooks, with Sage coming soon. Ready for January 2026 government requirements.
- Automated invoicing
- Xero & QuickBooks
- Transparent pricing
- Payment tracking
Occupancy & Staff Rotas
See children booked, staff rostered and places left across the week, room by room. Edit the rota from the same screen and watch the picture change before you save.
- Week view, room by room
- Your target ratios per room
- Plan room moves ahead
- Fill gaps from the waitlist
AI-Powered Insights
Ask questions about your nursery data in plain English. Get instant answers about attendance, funding, occupancy, and more.
- Natural language queries
- Instant data insights
- Trend analysis
- Smart recommendations
Document Management
Upload documents and images with AI-powered summaries. Staff can ask the AI assistant about policies and get instant answers. Share securely with staff and parents.
- AI document summaries
- Policy Q&A via assistant
- Staff & parent access
- Image recognition
Observations & Learning Journal
Capture moments with photos, tag the children involved and your areas of learning, then share them with families once approved. Staff can dictate the write-up instead of typing it.
- Capture moments with photos
- Tag EYFS areas of learning
- Dictate notes on mobile
- Shared to the family journal
Progress Reports
Termly progress reports built from a child's published observations, grouped by your own areas of learning and approved before families see them.
- Built from published observations
- Grouped by your framework areas
- Approval before sharing
- Published to the parent portal
AI Writing Assistant
Turn rough notes or a voice note into a first draft, checked against writing rules you set in plain English. Always a draft your team edits and owns.
- Rough notes to first draft
- Voice notes transcribed
- Your house style, enforced
- Photos never sent to AI
Announcements
Share newsletters, reminders and event photos with parents. Staff write them, managers approve, and you send now or schedule for later.
- Photos and videos attached
- Manager approval before sending
- Send now or schedule
- Read in the parent portal
Multi-Site & Groups
Run more than one nursery from a single Pigeonhole account. Switch between sites without logging out, and delegate ownership to the managers who run each one.
- Switch sites without logging out
- Add new sites yourself
- Delegate site ownership
- Each site keeps its own settings
Ready to simplify your nursery admin?
Join hundreds of nurseries already saving time with Pigeonhole
All Features
A complete toolkit for modern nursery management
Child Sessions
Manage recurring and ad-hoc session bookings
Child Charges
Track extras like meals, trips, and late fees
Pricing Management
Set up session prices, extras, and discounts
Term Dates
Auto-calculated term dates for funding
Attendance Tracking
Digital check-in with accurate records
Accident Forms
Digital incident reports with parent sign-off
Custom Forms
Create any form, send to parents digitally
Funding Projections
Forecast council funding per term
Finance Reporting
Track income trends and insights
Room Management
Organise children by room, auto-move dates
Parent Portal
Secure access to forms and invoices
Staff App
Mobile app for daily operations
API Integration
Connect to other systems via our API
Learning Frameworks
EYFS, Development Matters, or build your own
Journal Exports
A PDF keepsake of a child's journal for families
Custom Agents
Describe a report in plain English and schedule it
Custom Attributes
Define custom fields for children
Discounts
Sibling, staff, and custom discounts automatically applied to invoices
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