Document Management
Upload, organise, and share documents with AI-powered summaries — staff and parents get instant access
Your Policies and Documents, Always at Hand
Stop searching through filing cabinets and shared drives. Upload your documents and images to Pigeonhole and let AI make them instantly accessible. Staff can ask questions about policies and get accurate answers in seconds — ensuring everyone applies them consistently.
AI-Powered Summaries
Upload any document or image and our AI automatically generates a clear summary, making it easy for staff and parents to understand key information at a glance.
Policy Q&A via AI Assistant
Staff can ask the AI assistant questions about your policies and procedures. Get instant, accurate answers drawn directly from your uploaded documents — ensuring consistent application across your setting.
Staff & Parent Access
Share documents with staff, parents, or both. Parents see relevant documents in their portal; staff access everything they need from the app. No more hunting through emails or shared drives.
Image Recognition
Upload images of letters, certificates, or notices. The AI reads and summarises the content, making even non-digital documents searchable and accessible.
Secure & Organised
Documents are stored securely with role-based access controls. Organise by category, assign to children or the whole setting, and maintain a complete audit trail.
Why Document Management Matters
In a busy nursery, policies need to be applied consistently by every member of staff, on every shift. But when documents live in ring binders or buried in shared drives, staff resort to guessing — and parents miss important updates.
Capabilities
Example Use Cases
See how document management transforms your nursery operations
Policy Q&A
Safeguarding Policy
Staff asks: "What is our procedure for a disclosure?" — AI provides the answer from your safeguarding policy instantly.
Staff Onboarding
Allergy Guidelines
New staff member asks: "What are our nut allergy procedures?" — Consistent, accurate answer every time.
Compliance
Ofsted Preparation
Upload Ofsted letters and reports. AI summarises key actions needed so nothing gets missed.
Parent Access
Parent Communications
Share term date letters, menu updates, and policy changes directly with parents through their portal.
HR & Operations
Staff Handbook
Staff ask about holiday entitlement or sickness procedures — instant answers from your handbook.
Staff Development
Training Certificates
Upload staff training certificates. AI reads and catalogues them automatically for your records.