Nursery accounting and invoicing software
Invoices raised from the sessions you already run, with funded hours taken off, sent straight to Xero or QuickBooks — and payments marked off when they land.
Why nursery invoicing needs its own software
General accounting software doesn't know a child's sessions, which of their hours are funded, or what the council pays for them. So the bill gets built by hand in a spreadsheet each month, then typed into the accounts again.
Pigeonhole works the invoice out from the sessions, the funding and your prices, then hands it to your accounting software. Your bookkeeper keeps the ledger they already use. Pigeonhole is one part of our nursery management software.
Nursery invoicing, funding and finance in one place
The parts of nursery accounting that depend on knowing the children.
Invoicing from sessions
Each child's invoice comes from the sessions they're booked into
- Invoices raised in a batch for the month
- Extra charges, discounts and registration fees
- Parents see and download invoices in their portal
Funding on the invoice
Funded hours come off the bill before it goes out
- Funded hours taken off each child's sessions
- Council rates set by age band
- Parent fees and council income kept apart in reports
Finance reports
Where the money comes from, month by month
- Income by month, projected ahead from bookings
- Outstanding invoices
- Unbilled sessions, so nothing slips through
Xero and QuickBooks
Invoices and payments kept in step with your accounts
- Invoices sent to Xero or QuickBooks Online
- Payments recorded there mark the invoice paid
- CSV export of every invoiced session
Who it helps
For owners
- Parent fees and council funding income side by side
- Income projected forward from the children you have booked
- One set of figures across every site in a group
For managers
- A month of invoices raised from the sessions you already run
- Funded hours, extra charges and discounts applied for you
- Outstanding invoices on your dashboard
For bookkeepers
- Invoices and payments synced to Xero or QuickBooks Online
- Sync errors shown on the invoice, with a one-click resync
- A CSV of every invoiced session, with the council-income working
What month end looks like instead
Billing runs from the sessions you already hold, so the figures are already right before anyone opens a spreadsheet.
Invoices are raised from each child's sessions and funded hours, then flow into your ledger. You don't type the same figure twice.
When a payment lands in Xero or QuickBooks, it comes back and marks the invoice off in Pigeonhole.
Funded hours, extra charges and discounts are all on the invoice, so the parent bill and the council claim agree.
“The funding form feature is absolutely brilliant and that one feature alone has saved me a huge amount of time.”
See it on your own setting
30-day free trial · no card needed · see pricing