Always Audit-Ready with Confidence
Face childcare funding audits with complete confidence. Pigeonhole maintains comprehensive audit trails, ensures compliance, and gives you instant access to all documentation needed for local authority inspections.
The Funding Audit Challenge
Local authority funding audits can be stressful. Auditors expect complete documentation, accurate records, and proof of compliance for every funded child. Manual systems make it difficult to quickly locate specific documents, verify claim accuracy, or demonstrate policy compliance under pressure.
Pigeonhole eliminates audit anxiety by maintaining complete, organized, and instantly accessible records of all funding activities, giving you everything auditors need at your fingertips.
Complete Audit Readiness Tools
Everything you need to prepare for, manage, and pass funding audits with confidence
Complete Audit Trail
Every action tracked and timestamped
- Form creation and submission logs
- Parent signature records
- Eligibility verification history
- Claim calculation breakdown
Instant Document Access
Find any document in seconds
- Search by child, date, or type
- Centralized document storage
- Export audit packages
- Version control tracking
Compliance Verification
Automated compliance checking
- DfE guidance compliance
- Local authority requirements
- Missing document alerts
- Policy violation warnings
Audit Reports
Pre-built compliance reports
- Funding eligibility reports
- Claim reconciliation
- Attendance verification
- Exception summaries
Historical Records
Complete historical data access
- Multi-year data retention
- Archived claim history
- Change log tracking
- Trend analysis tools
Data Security
Secure, GDPR-compliant storage
- Encrypted data storage
- Access control management
- GDPR compliance tools
- Secure audit sharing
Audit Preparation Made Easy
When your local authority notifies you of an upcoming funding audit, Pigeonhole has you covered. Generate comprehensive audit packages in minutes, not days.
One-Click Audit Packages
Generate complete documentation packages for specific periods, children, or funding types
Pre-Audit Compliance Check
Run automated compliance checks to identify and resolve issues before auditors arrive
Reconciliation Tools
Verify claimed hours against attendance records and identify any discrepancies
Evidence Documentation
Instant access to all supporting documents, signatures, and verification records
Audit Dashboard Interface
Meeting Common Audit Requirements
Eligibility Verification
Auditors need proof that each funded child was eligible for the funding claimed.
- Pigeonhole stores all eligibility codes, expiry dates, and verification records
- Automatic grace period tracking and documentation
- Parent-signed funding forms with electronic signature audit trail
Attendance Records
You must prove that funded hours were actually used and not over-claimed.
- Digital attendance registers with timestamped sign-in/out records
- Automatic reconciliation between claimed hours and actual attendance
- Exception reporting for any discrepancies
Claim Calculations
Auditors verify that claims were calculated correctly according to local authority rates.
- Transparent calculation breakdowns for every claim
- Historical rate tracking showing rates used for each period
- Audit reports showing claimed vs. entitled funding
Parent Consents
Proof of parental consent for funding applications and data sharing.
- Electronic signature capture with IP and timestamp logging
- Consent version control showing what parents agreed to
- Parent portal access logs for transparency
Audit Success with Pigeonhole
Nurseries using Pigeonhole consistently pass funding audits with zero issues
Audit pass rate
Average prep time
Compliance issues found
Data retention period
Preparing for a Funding Audit
Run Pre-Audit Check
Use Pigeonhole's compliance checker to identify any missing documents, expired codes, or potential issues before the audit notice arrives.
Generate Audit Package
When notified of an audit, select the audit period and generate a complete documentation package including all forms, records, and supporting evidence.
Review Reports
Examine pre-built audit reports showing claim reconciliation, eligibility verification, and compliance status for complete confidence.
Share with Auditors
Provide auditors with instant access to requested documentation through secure exports or controlled portal access, answering questions in real-time.
Never Stress About Funding Audits Again
Join nurseries who face funding audits with complete confidence. Pigeonhole keeps you audit-ready 365 days a year with comprehensive documentation and compliance tools.