Managing Term Dates and Holidays

This page will guide you through managing term dates and holidays in Pigeonhole. Term dates are crucial for managing funding form allocations, and also creating invoices accurately for term time only children.

Term Dates Overview

The Term Dates page provides a comprehensive list of all configured academic terms. From here, you can view existing terms, add new ones, or edit current entries.

The main list displays the following information for each term:

Term: The identifier for the term, usually a combination of a term number and the academic year (e.g., “Term 6 25/26”).
StartDate: The official start date of the term.
EndDate: The official end date of the term.
Funding Hourly Top-up: The hourly top-up amount allocated for funding from your council for that specific term.

Populating Term Dates Automatically

The ‘Populate’ button uses AI to automatically search the web and generate term dates based on your nursery’s selected council settings.

Important: Always review and validate any AI-generated term dates to ensure accuracy and alignment with your specific council and nursery requirements.

Adding or Editing a Term

When you click the “Add Term Date” button or the edit icon next to an existing term, a modal will appear, allowing you to input or modify the term’s details.

Term Fields

Term Number: Select the specific term number from a dropdown list (e.g., 1 through 6).
Year: Enter the academic year for the term (e.g., 2025). Years are always the start of the academic year, So for terms in the academic year 2025 - 2026, use 2025 as the year.
Start Date: Use the date picker to select the start date of the term (dd/mm/yyyy).
End Date: Use the date picker to select the end date of the term (dd/mm/yyyy).

Holidays Overview

The holidays page allows you to setup days when your setting is closed (e.g. for inset days or public holidays). For term time only settings this only needs to include days within term dates that you are closed. Any days the setting is closed will not be invoiced for.

The holidays add/edit dialog allows you to set up a holiday and add a start and an end date for that closure.