Submit a funding form

This comprehensive guide will help you understand how to view and submit funding forms for your children through the Pigeonhole dashboard. You will be emailed by your setting when there is a new funding form to complete.

Accessing Your Funding Forms

1. Navigate to Funding Forms

Log into your Pigeonhole
Click on My Funding Forms in the main navigation menu
You’ll see a list of all funding forms for your children

2. Understanding the Forms List

The funding forms list shows you:

Name: Your child’s name
Created: When the form was first created
Updated: When the form was last modified
Status: Current status of the form (see status guide below)
Expires: When the form expires and needs renewal (your nursery will send you a new form when it is needed)
Terms: Which funding terms the form covers

Understanding Form Status

Each funding form has a status badge that shows where it is in the process:

Status	What It Means	What You Need To Do
Awaiting Completion	The nursery has sent you a form to complete	Complete and submit the form
In Progress	You’ve started filling out the form but haven’t submitted it yet	Complete all required fields, sign and submit
Awaiting Approval	You’ve submitted the form and it’s being reviewed	Wait for nursery approval
Rejected	The form was rejected and needs corrections	Review rejection reason and resubmit
Approved	The form has been approved	No action needed

Editing and Completing a Form

When You Can Edit

You can edit a form when its status is:

Awaiting Completion
In Progress
Rejected

Starting to Edit

Click the edit icon (pencil) next to the form in the list
The form opens in edit mode with all fillable fields available

Form Sections

Funding forms are organized into several cards/sections, each covering different aspects of your child’s funding requirements:

1. Personal Details

This section displays your child’s basic information

First Name and Surname: Your child’s full name
Date of Birth: Including age in months for eligibility verification
Gender: Your child’s gender
Education, Health & Care Plan (EHCP): Toggle to indicate if your child has an EHCP
SEND Status: Select any Special Educational Needs and Disabilities that apply

2. Funding Details

Enter funding-related information and benefits:

Early Years Pupil Premium: Check this is you wish to apply for early years pupil premium at this setting.
Disability Access Fund: Check this is you wish to apply for the disability access fund at this setting.
Proof of Date of Birth: Upload documentation and enter details. Proof may not be required if you have provided it before to your nursery setting.
- Document type (Birth Certificate, Passport, Other)
- Document number
- Photo/scan of the document

If Proof of DOB is not required this will be shown on the form

3. Funded Hours

Specify the weekly hours you’ll claim at your primary nursery:

Number of Weeks: How many weeks per term you’ll need funding
Universal Hours: Up to 15 hours per day across Monday-Friday
Extended Hours: Additional hours (up to 15 more per day) for working parents

This information is submitted by your provider. If there are any issues please contact them to amend.

4. Funded Hours in Other Settings Card

If your child attends multiple nurseries, please add any other funding that you use at that settings:

Setting Name: Name of the additional nursery/childminder
Number of Weeks: Weeks needed at this setting in the academic year
Universal Hours: Hours claimed at the additional setting
Extended Hours: Additional working parent hours

5. Chargeable Hours and Costs Card

View the total additional weekly costs for your child’s care. This information is submitted by your provider. If there are any issues please contact them to amend.

6. Terms

Select which funding terms this form covers. This is important as you are committing funding for the selected terms.

7. Review and Sign

Final section for parent information and signatures:

Extended Hours Code: HMRC code for working parent entitlement (if claiming extended hours)
National Insurance Number: Required for each parent/guardian
Date of Birth: Parent/guardian date of birth

After you save the form a PDF is generated of the final form. After the form is saved you can:

View the generated PDF
Sign the form
Submit for approval

Once you submit the form for approval it will then show that the forming is awaiting approval.

Viewing a Funding Form

Accessing Form Details

From the funding forms list, click the view icon (magnifying glass) next to the form to view the form, or click the book icon to view the completed PDF.

Handling Form Rejections

When a form is rejected, you’ll be emailed details of the rejection, and you can see the rejected form in the list of forms.

Clicking Edit on the rejected form shows the details of the rejection

You can then make the necessary adjustments to the form, and submit for approval again.