The Children’s Register is the primary tool for managing daily attendance of children at your nursery. Staff members use this interface to sign children in and out, track attendance, manage absences, and view real-time occupancy statistics.

Overview

The register is accessible through the Register tab in the mobile app. It provides a comprehensive view of all children scheduled for the day, their expected arrival and departure times, current attendance status, and room assignments.

Key Features

• Real-time attendance tracking with live occupancy counts by age group
• One-touch sign in/out with automatic timestamping
• Room-based filtering to focus on specific areas
• Visual status indicators showing attendance, absence, and time status
• Notes management for daily observations and communications
• Birthday celebrations with special birthday indicators
• Form access for incident reports and other documentation

Accessing the Register

1. Open the mobile app and ensure you’re signed in
2. Tap the Register tab at the bottom of the screen
3. The register displays today’s date by default

Understanding the Interface

Date and Room Controls

At the top of the register, you’ll find:

• Date Selector: Tap to view attendance for different dates
• Room Filter: Filter the list to show children from specific rooms
• Add Booking Button (Manager only): Create new attendance bookings
• Staff Register Button

Live Attendance Statistics

The register displays real-time attendance counts organized by age groups:

• Under 2s: Children under 24 months
• 2 Year Olds: Children between 24-35 months
• Over 2s: Children 36 months and older
• Total: Overall attendance count

Each age group shows:

• Current attendance count
• Expected attendance (on current day only)

Children’s List

Each child entry displays comprehensive information in a compact format, allowing you to check a child in and out and more.

Child Information Section:

• Profile picture (on larger screens)
• Child’s name and room assignment
• Expected arrival and departure times
• Birthday indicator (cake icon on birthdays)

Attendance Controls:

• In Button: Sign child in with current time
• Out Button: Sign child out (only available after sign-in)
• Absence Button: Record absence for the day

Signing Children In and Out

Signing In

1. Locate the child in the register list
2. Tap the “In” button next to their name
3. The system automatically records the current time

Signing Out

1. Find the child who needs to be signed out
2. Ensure they have already been signed in
3. Tap the “Out” button
4. The system records the current time and updates the display

Managing Absences

Recording an Absence

When a child will not be attending:

1. Locate the child in the register
2. Tap the red absence button
3. Complete the absence form:

Absence Details:

• Start Date: First day of absence
• End Date: Last day of absence (can be same day)
• Type: Choose from Holiday, Sickness, or Other
• Notes: Optional details about the absence

4. Tap “Save” to record the absence

Viewing and Editing Absences

Children with recorded absences display differently grayed out appearance with reduced opacity to indicate they are not expected in.

To edit an existing absence:

1. Tap the absence indicator showing the absence type
2. Modify the details in the form
3. Save changes or tap “Delete” to remove the absence

Adding Notes

Notes allow you to record important observations, incidents, or communications about children.

Creating Notes

1. Find the child in the register
2. Tap the flag icon (notes button)
3. In the notes modal:
   • Enter your observations or messages
   • Notes are automatically associated with today’s date
   • Multiple staff members can add to the same child’s daily notes

4. Tap “Save” to store the notes

Room Management

Switching Room Views

The register can filter children by room assignment:

1. Tap the room filter button at the top right
2. Select from available rooms:
   • All Rooms (default view)
   • Individual room names

3. The list updates to show only children assigned to the selected room
4. Attendance statistics update to reflect the filtered view

Viewing Child Profiles

Opening Profile Details

To view comprehensive information about a child:

1. Tap on the child’s name or profile picture
2. The child profile modal opens showing:
   • Full contact information
   • Parent/guardian details
   • Medical information and allergies
   • Dietary requirements
   • Collection Passcodes