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The Children’s Register is the primary tool for managing daily attendance of children at your nursery. Staff members use this interface to sign children in and out, track attendance, and view real-time occupancy statistics.

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Overview

The register is accessible through the Register tab in the mobile app. It provides a comprehensive view of all children scheduled for the day, their expected arrival and departure times, current attendance status, and room assignments. Children's register overview showing the attendance list and controls

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Key Features

  • Real-time attendance tracking with live occupancy counts by age group
  • One-touch sign in/out with automatic timestamping
  • Room-based filtering to focus on specific areas
  • Visual status indicators showing attendance, absence, and time status
  • Notes management for daily observations and communications
  • Birthday celebrations with special birthday indicators
  • Form access for incident reports and other documentation

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Accessing the Register

  1. Open the mobile app and ensure you’re signed in
  2. Tap the Register tab at the bottom of the screen
  3. The register displays today’s date by default

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Understanding the Interface

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Date and Room Controls

Date selector and room filter controls at the top of the register At the top of the register, you’ll find:
  • Date Selector: Tap to view attendance for different dates
  • Room Filter: Filter the list to show children from specific rooms
  • Add Booking Button (Manager only): Create new attendance bookings
  • Staff Register Button

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Live Attendance Statistics

The register displays real-time attendance counts organized by age groups:
  • Under 2s: Children under 24 months
  • 2 Year Olds: Children between 24-35 months
  • Over 2s: Children 36 months and older
  • Total: Overall attendance count
Each age group shows:
  • Current attendance count
  • Expected attendance (on current day only)

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Children’s List

Each child entry displays comprehensive information in a compact format, allowing you to check a child in and out and more. Child entry showing name, room, expected times, and attendance buttons Child Information Section:
  • Profile picture (on larger screens)
  • Child’s name and room assignment
  • Expected arrival and departure times
  • Birthday indicator (cake icon on birthdays)
Attendance Controls:
  • In Button: Sign child in with current time
  • Out Button: Sign child out (only available after sign-in)
  • Absence Button: Record absence for the day
Chargeable Items:
  • Small coloured badges below the child’s name show any extra charges (e.g., Nappies, Meals) that are applicable for that child on the current day
  • These are configured in Settings > Extra Charges with the “Show on Register” option enabled
  • Charges respect the child’s schedule: they only appear on applicable days of the week, within the charge date range, and are hidden on closed dates or non-chargeable absences
  • You can also include chargeable items when downloading the register as CSV or PDF

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Signing Children In and Out

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Signing In

  1. Locate the child in the register list
  2. Tap the “In” button next to their name
  3. The system automatically records the current time
Child entry after being signed in showing the recorded arrival time
Sign-in is captured with the exact current time. If you need to adjust the time later, tap the displayed time to edit it.

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Signing Out

  1. Find the child who needs to be signed out
  2. Ensure they have already been signed in
  3. Tap the “Out” button
  4. The system records the current time and updates the display
Child entry after being signed out showing arrival and departure times
For managing absences, notes, and room management, see Absences & Notes.