Room Moves

Room moves let you plan when a child will transition from one room to another. Pigeonhole schedules the move for a future date and automatically updates the child’s sessions when that date arrives — no manual session copying required. You can also use the same workflow to set a Leaving Date for a child who is leaving the nursery.

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Scheduling a Room Move

There are two places to open the Schedule Room Move dialog:

• From the Occupancy Planner (Per Room view): Click Schedule Move on the room card the child is currently in.
• From a child’s Sessions tab: Click Schedule Room Move in the child’s profile (only shown when no move is already pending).

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Step 1: Choose the Rooms

The From Room shows the child’s current room. If you opened the dialog from the occupancy planner it is pre-filled; otherwise, select it from the dropdown. In the To Room dropdown, select the destination room. To set a leaving date instead, choose Leaving Setting — see Setting a Leaving Date below.

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Step 2: Set the Move Date

Pick a future date. On this date Pigeonhole will automatically update the child’s sessions to reflect the new room assignment.

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Step 3: Select the Children

When opening the dialog from a room card in the occupancy planner, a list of all children currently in that room is shown. All children are selected by default — deselect any who should not be included in this move. Use the search box to find a specific child quickly. When opening from an individual child’s Sessions tab, the child is pre-selected and the list is not shown.

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Step 4: Confirm

Click Schedule Move. The room move is now pending and will be applied automatically on the move date.

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Viewing Pending Room Moves

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Room Move Banner (Occupancy Planner)

In the Per Room view of the Occupancy Planner, each room card shows a blue banner listing any pending moves out of that room. Moves are grouped by destination room and date. Click the expand button on a group to see the individual children included in that move.

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Child’s Sessions Tab

When a child has a pending room move, their Sessions tab shows a notice:

Moving from Room A to Room B on 15 Mar 2026

This makes it easy to confirm the move is scheduled before making other changes.

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Cancelling a Room Move

To cancel a move for a specific child:

• From the Room Move Banner: Expand the group and click the ✕ button next to the child’s name. Confirm the prompt.
• From the child’s Sessions tab: Click Remove next to the room move notice and confirm.

Cancelling a move leaves the child’s current sessions unchanged.

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Setting a Leaving Date

Use the same dialog to record when a child will leave the nursery.

1. Open the Schedule Room Move dialog (from the Occupancy Planner or a child’s Sessions tab).
2. In To Room, select Leaving Setting.
3. The label changes to Leaving Date — pick the child’s last day.
4. Click Set Leaving Date.

The leaving date is recorded on the child’s record and Pigeonhole will stop scheduling sessions from that date onwards.