Documentation Index

Fetch the complete documentation index at: https://pigeonholeapp.co.uk/docs/llms.txt

Use this file to discover all available pages before exploring further.

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Managing Documents

Pigeonhole provides a document management system for organising nursery documents such as policies, procedures, permission slips, and child-specific files. You can upload files, organise them into folders, and control who can see them.

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Accessing Documents

To access the documents section, click Documents in the main navigation.

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Permissions

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Uploading Documents

To upload a new document:

1. Click the Upload button in the top-right corner
2. Drag and drop a file into the upload area, or click to select a file from your device
3. Enter a Document Name (this is auto-filled from the file name but can be changed)
4. Choose the Visibility level to control who can see the document
5. Click Upload to save the document

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Visibility Options

When uploading a document, you can set its visibility:

• Public — visible to all staff and parents/carers
• Parents/Carers — visible to staff and parents/carers
• Staff — visible to staff members only
• Managers — visible to managers and admins only

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Creating Folders

Folders help you organise documents by category, such as “Policies”, “Permission Slips”, or “Training Materials”. To create a new folder:

1. Click the New Folder button in the top-right corner
2. Enter a Folder Name
3. Click Create

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Editing Documents

To edit an existing document:

1. Click the edit icon on the document card
2. Update the Document Name, Visibility, or replace the file as needed
3. Click Save to apply your changes

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Child-Linked Documents

Documents can be linked to a specific child when uploading. Child-linked documents are visible to that child’s parents and carers in the parent portal, making it easy to share individual permission slips, reports, or other child-specific files.

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Viewing Documents

To view a document, click on it in the document list:

• PDFs open inline in a slide-out viewer with page navigation and download options
• Other file types can be downloaded to your device

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Recycle Bin

When you delete a document, it is moved to the recycle bin rather than being permanently removed. This gives you a safety net in case you delete something by accident. To access the recycle bin:

1. Click the Recycle Bin button in the top-right corner of the documents page
2. Browse deleted documents — each entry shows the document name, linked child (if any), and when it was deleted
3. Click Restore to move a document back to the root folder

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AI Generated Summaries

AFtrer upload, documents are processed to extract key information, which is available by clicking on the info icon on the document.