Skip to main content

​
Staff Management

The staff management system allows you to register and manage staff members in the nursery management system. This includes viewing all staff, adding new members, and configuring their profiles, schedules, and permissions.

Adding Staff

How to add new staff members with profile and schedule setup.

Staff Permissions

Understanding and configuring staff permission levels.

Authorised Devices

Restrict staff sign-in to the devices you have approved.

​
Staff List Overview

The main Staff page displays a comprehensive list of all staff members in your nursery setting. This view provides quick access to essential information and management tools. Table showing all nursery staff with columns for name, login status, role, email, and action buttons The staff list displays the following information in a table format:
  • Name: Staff member’s full name with their profile picture shown in the first column. If an invitation has been sent but the staff member hasn’t logged in yet, a blue mail icon appears next to their name.
  • Role: Staff member’s position (Manager, Staff, etc.)
  • Email: Contact email address
  • Logged In: Shows when the staff member last logged in, or a dash if they never have
  • Actions: Edit, delete, and additional management options

​
Managing Existing Staff

From the main staff list, you can:
  • Search: Use the search bar to quickly find specific staff members
  • Edit: Click the edit icon to modify staff details and schedules
  • Delete: Remove staff members
  • Send Invite: Send an invitation email to allow the staff member to log in
  • Send PIN: Generate a 6-digit PIN for the staff member and email it to them. The PIN is also shown to you once, so you can pass it on in person. Sending a new PIN replaces any PIN they had before.

​
Sending a staff member their PIN

Staff use a PIN on the mobile app to switch to their account on a shared device and to confirm protected actions. Staff can set their own PIN from My Account, but as a manager you can also do it for them:
  1. On the staff list, open the row actions for the staff member.
  2. Choose Send PIN (or Send New PIN if they already have one) and confirm.
  3. The PIN is emailed to the staff member and displayed to you once. If they didn’t have a login yet, one is created for them automatically — the PIN works straight away, with no sign-up step needed.
This is also the reset path for a forgotten PIN, and the way to get new starters onto the mobile app at settings that use authorised devices, where staff may not be able to sign in on the web to set one themselves.