Skip to main content

Documentation Index

Fetch the complete documentation index at: https://pigeonholeapp.co.uk/docs/llms.txt

Use this file to discover all available pages before exploring further.

The staff tab provides comprehensive management of staff schedules and allows you to adjust work patterns to optimize coverage. Staff schedule tab showing weekly work patterns for each staff member

​
Staff Schedule Overview

The staff list displays:
  • Staff Name: Full name and role
  • Weekly Pattern: Visual representation of their work schedule
  • Daily Hours: Scheduled hours for each day
  • Room Assignment: Which room(s) they are assigned to
  • Schedule Status: Current, upcoming, or historical schedules

​
Updating Staff Work Schedules

To modify a staff member’s work schedule:
  1. Find Staff Member: Use search or browse the staff list
  2. Click Edit: Click the edit button next to their name
  3. Modify Schedule: The staff schedule edit dialog opens
Staff session edit dialog with schedule configuration options

​
Staff Schedule Edit Options

The staff schedule editor provides:
  • Session Periods: Configure different work periods
  • Start/End Dates: Set when the schedule is active
  • Daily Hours: Specify start and end times for each day
  • Room Assignment: Select which room the staff member covers
  • Days of Week: Choose which days they work
  • Break Times: Configure breaks and non-contact time

​
Making Schedule Changes

When editing staff schedules:
  1. Adjust Work Hours: Set appropriate start and end times
  2. Select Work Days: Choose which days of the week apply
  3. Room Assignment: Ensure staff are assigned to appropriate rooms
  4. Date Ranges: Set the period when the schedule is active

​
Saving Staff Changes

Pigeonhole allows you to make multiple staff schedule changes before saving each one. This allows you to easily find the optimum occupancy for your setting:
  1. Edit Multiple Staff: Make changes to several staff members
  2. Track Changes: The system tracks all modified schedules
  3. Save: Click Save to save each staff member’s changes
  4. Cancel: Click Cancel to revert all updates on a staff member
Changes to staff schedules are immediately reflected in the occupancy heatmap, allowing you to see the impact of your adjustments in real-time.