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Documentation Index

Fetch the complete documentation index at: https://pigeonholeapp.co.uk/docs/llms.txt

Use this file to discover all available pages before exploring further.

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Child Invoicing

The Invoicing tab on a child’s profile allows you to view all invoices generated for the child and configure child-specific invoicing settings. This tab is only visible to users with invoicing permissions. The tab contains two sub-tabs: Invoices and Settings.

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Invoices

The Invoices sub-tab displays all invoices generated for this child.
  • View a list of all invoices with status indicators (draft, sent, paid, overdue).
  • Click an invoice to view its details or download the PDF.
  • Invoices are listed in reverse chronological order.

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Settings

The Settings sub-tab allows you to configure invoice settings and automation for this child, overriding the globally configured settings. If the child is using site-wide invoicing settings, a notice will appear at the top of the tab.

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Invoice Format Settings

  • Invoice Top Up Text — Enter custom text to display in invoices for any top-up amount above funded amounts (e.g., “Voluntary Contribution”).
  • Invoice Footer — Add text that will appear at the bottom of all invoices for this child. This can be used for notes, disclaimers, or additional information.
  • Childcare Account Reference — Specify a reference for the childcare account with HMRC. This reference will be included in invoice references for easier tracking and compliance.

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Invoice Automation

  • Automated Billing Enabled — Toggle this switch to enable or disable automated invoice generation for the child.
  • Invoice Cadence — Select how often automated invoices should be sent (e.g., Monthly). Use the dropdown to choose the cadence.
  • Invoice Day — Set the day of the month (1—28) when invoices should be generated, or for termly invoices the number of days before a term starts to invoice.
Child invoicing settings showing format options and automation

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Discount Assignment

One or more discounts can be assigned to a child from this Settings sub-tab. In the Discounts section, toggle on the discounts you want to apply. When multiple discounts are assigned, each is calculated independently and appears as a separate line item on generated invoices. See Discounts for details on creating and managing discounts.

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Reverting Invoice Settings

To revert a child to use the globally configured settings, click the Revert to Site Defaults button.
Changes to invoicing settings only affect future invoices. Existing invoices are not retroactively updated.