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Documentation Index

Fetch the complete documentation index at: https://pigeonholeapp.co.uk/docs/llms.txt

Use this file to discover all available pages before exploring further.

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Viewing All Invoices

Once invoices have been created, you can view and manage them from the invoices list page. This page displays all invoices in a table format with comprehensive filtering and bulk action capabilities. Invoice list page showing table of invoices with status and actions

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Invoice Table Columns

The invoice table displays the following information for each invoice:
  • Name: The child’s name the invoice is for. Clicking on the name will take you to the child’s profile page.
  • Billing Dates: The start and end dates for the period covered by this invoice.
  • Invoice Date: The date the invoice was created.
  • Due Date: The date payment is due for this invoice.
  • Reference: The unique invoice reference number.
  • Amount: The total amount due on the invoice, displayed in your configured currency format.
  • Sent Date: When the invoice was sent to the bill payers.
  • Status: The current status of the invoice (see below for details).
  • Integration Error: If an accounting sync has failed, an amber alert icon appears. See Integration Errors for details.

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Invoice Statuses

Each invoice has one of the following statuses:
  • Created: The invoice has been created but not yet sent to the bill payers. You can still edit the invoice at this stage.
  • Sent: The invoice has been sent to the bill payers via email. The invoice can no longer be edited.
  • Part Paid: The invoice has received partial payment but still has an outstanding balance.
  • Paid: The invoice has been fully paid and is considered complete.
Outstanding amounts are displayed below the total invoice amount in red text for unpaid or partially paid invoices.

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Filtering Invoices

You can filter the invoice list using several criteria:
  • Child: Search by child name to find invoices for a specific child
  • Status: Filter by invoice status (Created, Sent, Part Paid, or Paid)
  • Overdue: Show only invoices that are past their due date and not yet paid
  • Invoice Date: Filter by the month the invoice was created (January through December)

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Individual Invoice Actions

Each invoice has different actions available depending on its current status:

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For “Created” Status Invoices:

  • Edit: Modify invoice details, amounts, or due dates
  • Send Invoice: Email the invoice to the bill payers
  • Mark As Sent: Manually mark the invoice as sent without emailing
  • Delete: Remove the invoice (with confirmation)
  • View PDF: Preview or download the invoice PDF

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For “Sent” Status Invoices:

  • Send Reminder: Email a payment reminder to the bill payers
  • Resend Invoice: Send the invoice again if needed
  • View Payments: View all payment records for this invoice (read-only)
  • Edit Payments: Add, edit, or delete payments for this invoice
  • Delete: Remove the invoice (with confirmation — only available for unpaid invoices)
  • View PDF: Preview or download the invoice PDF

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For “Part Paid” Status Invoices:

  • Send Reminder: Email a payment reminder for the outstanding balance
  • View Payments: View all payment records for this invoice (read-only)
  • Edit Payments: Add, edit, or delete payments (if not integrated with accounting software)
  • View PDF: Preview or download the invoice PDF

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For “Paid” Status Invoices:

  • Send Payment Confirmation: Email a payment confirmation to the bill payers with the invoice and a payment receipt attached. See Sending a Payment Confirmation Email.
  • View Payments: View all payment records for this invoice (read-only)
  • Edit Payments: Add, edit, or delete payments (if not integrated with accounting software)
  • View PDF: Preview or download the invoice PDF

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Bulk Actions

You can select multiple invoices and perform bulk operations:
  • Send: Send all selected invoices to their respective bill payers at once
  • Send Reminders: Send payment reminders for all selected invoices
  • Mark As Sent: Mark all selected invoices as sent without emailing
To use bulk actions:
  1. Select the checkbox next to each invoice you want to include
  2. Use the “Select all” checkbox in the header to select all visible invoices
  3. Choose the desired action from the bulk actions menu
Shift-click to select a range: Click the checkbox on one row, then hold Shift and click another row’s checkbox to select all rows in between. This works across all list pages with checkboxes.
Invoice bulk actions toolbar with send, remind, and mark as sent options