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The care diary in the app is the same record as on the web, built for a phone in a busy room. Tap the children, tap what happened, tap the value.
Open the Register tab, then the clipboard icon at the top to switch to the care diary.

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The room grid

The care diary in the app showing a room of children as tiles, with sleeping children highlighted and their sleep time counting up
The date and room sit at the top, exactly as on the register — and the room you pick is shared between them. Each child is a tile showing their most recent entry. Children who are asleep are highlighted in blue with a 💤 badge and a timer counting how long they’ve been down.

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Logging something

  1. Tap the children it happened to. They get a tick.
  2. The action bar appears at the bottom — tap what happened.
  3. Fill in the detail and tap Save.
The care diary with two children selected and the action bar showing Sleep, Bottle, Medication, Meal and Nappy
Tap Everyone to select the whole room at once — a nappy round or a mealtime is then a handful of taps.
The Nappy sheet showing it applies to Freya and Idris, the time, the state options, cream applied, and a Save for 2 children button
The sheet names everyone it’s about and the save button counts them — Save for 2 children — so it’s clear what you’re recording before you commit. One set of values is saved as a separate entry for each child.
The actions reorder as you use them, so whatever your room logs most often moves to the left where your thumb already is.

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Seeing and correcting a child’s day

The tile only shows the most recent entry. Press and hold a child to see everything logged for them today.
Ben's day showing three entries — a 70 minute sleep, a meal and a nappy change — each with its time
Tap any entry to correct its time or notes, or to delete it. Sleep checks are shown but can’t be edited — they’re a record that someone looked.
You can correct today’s entries. Entries from an earlier day need a manager.

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Sleeps

  • Tap a child, then Sleep to record them going down.
  • Their tile turns blue with a 💤 badge and starts counting.
  • When they wake, select them and tap 🌅 Woke up.
Woke up and Check only appear when every child you’ve selected is asleep — so you can’t accidentally wake a child who was never down. If your room uses sleep checks, a banner shows how many children are asleep and counts down to the next check, turning red when it’s overdue. Tap it to complete the check. Rooms that don’t use sleep checks just see who is asleep.

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Marking the day complete

Managers and staff with the Diary Publisher role can mark the day complete from the app. Depending on your setting, this lets families see the day and sends them an end-of-day email. See Marking a day complete. Choose a single room. Below the grid, a bar shows how many signed-in children are complete. Once everyone signed in to the room has signed out, tap Mark day complete and confirm. The app asks for your staff PIN first, as the device may be shared.
The Pre-school care diary in the app with Ben's tile in teal marked Complete, and the bar below the grid showing 1 of 3 signed-in children complete with a Mark day complete button
Children whose day is complete have a teal tile marked ✓ Complete, so the room can see at a glance who is done. For an early pickup, press and hold the child once they’ve signed out, then tap Mark name’s day complete at the bottom of their day.
Amelie's day in the app, listing four entries with their times and a Mark Amelie's day complete button

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Frequently Asked Questions

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The care diary isn’t in the app

Check your setting has switched it on, and that a care diary profile covers your room. Both are set up by a manager under Settings → Care Diary on the web.

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The room is empty

The grid shows children booked in for the day you’re looking at. Check the date at the top.

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Why do I see different buttons in a different room?

Each room records only what its profile is set up for.

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Can I log for a child in another room?

Choose All Rooms from the room dropdown to see everyone booked in today.