Absences & Notes (Mobile)

Documentation Index

Fetch the complete documentation index at: https://pigeonholeapp.co.uk/docs/llms.txt

Use this file to discover all available pages before exploring further.

This guide covers managing absences, adding notes, room filtering, and viewing child profiles in the mobile children’s register. For signing children in and out, see Using the Register.

​

Managing Absences

​

Recording an Absence

When a child will not be attending:

1. Locate the child in the register
2. Tap the red absence button
3. Complete the absence form:

Absence Details:

• Start Date: First day of absence
• End Date: Last day of absence (can be same day)
• Type: Choose from Holiday, Sickness, or Other
• Notes: Optional details about the absence

4. Tap “Save” to record the absence

​

Viewing and Editing Absences

Children with recorded absences display differently grayed out appearance with reduced opacity to indicate they are not expected in. To edit an existing absence:

1. Tap the absence indicator showing the absence type
2. Modify the details in the form
3. Save changes or tap “Delete” to remove the absence

​

Adding Notes

Notes allow you to record important observations, incidents, or communications about children.

​

Creating Notes

1. Find the child in the register
2. Tap the flag icon (notes button)
3. In the notes modal:
   • Enter your observations or messages
   • Notes are automatically associated with today’s date
   • Multiple staff members can add to the same child’s daily notes

4. Tap “Save” to store the notes

​

Room Management

​

Switching Room Views

The register can filter children by room assignment:

1. Tap the room filter button at the top right
2. Select from available rooms:
   • All Rooms (default view)
   • Individual room names

3. The list updates to show only children assigned to the selected room
4. Attendance statistics update to reflect the filtered view

​

Viewing Child Profiles

​

Opening Profile Details

To view comprehensive information about a child:

1. Tap on the child’s name or profile picture
2. The child profile modal opens showing:
   • Full contact information
   • Parent/guardian details
   • Medical information and allergies
   • Dietary requirements
   • Collection Passcodes