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Documentation Index

Fetch the complete documentation index at: https://pigeonholeapp.co.uk/docs/llms.txt

Use this file to discover all available pages before exploring further.

This guide covers editing times, managing absences, adding notes, and room filtering in the mobile staff register. For signing staff in and out, see Using the Staff Register.

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Editing Times

Time corrections can be made when necessary: For Device Owner/Admin (Direct Edit):
  1. Tap the displayed time after sign-in/out
  2. Time picker modal opens immediately
  3. Adjust time using the controls
  4. Tap “Save” or “Remove” to cancel the entry
  5. If you are signed in under your account, or in the Manager role, the time will be saved. If the app is signed in under someone else, please enter your 6-digit PIN for authentication

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Managing Absences (Manager Only)

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Recording Staff Absences

Absence management is restricted to managers:
  1. Locate the staff member in the register
  2. Tap the red absence button (calendar with minus icon)
  3. Complete the absence form with required details
Staff absence form with start date, end date, type, and notes fields Absence Information:
  • Start Date: First day of absence
  • End Date: Last day of absence
  • Type: Holiday, Sickness, or Other
  • Notes: Reason or additional details
  1. Tap “Save” to record the absence

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Viewing and Editing Absences

Staff members with absences display:
  • Grayed out appearance with reduced opacity
  • Absence type shown in colored badge
  • Absence cannot be signed in/out while active
To modify an existing absence:
  1. Tap the absence indicator (Admin only)
  2. Update form details as needed
  3. Save changes or delete the absence
Staff absence details showing absence type and date range
Only managers can create, edit, or delete staff absences. This ensures proper oversight of staffing schedules and coverage planning.

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Adding Notes (Manager Only)

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Creating Staff Notes

Notes provide a way for managers to record important information:
  1. Find the staff member in the register
  2. Tap the flag icon (notes button) - Manager only
  3. Enter notes in the modal.
Staff notes modal for adding observations or shift handover information
  1. Tap “Save” to store the notes
Staff notes are visible to all staff members.

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Room Management

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Filtering by Room Assignment

Staff can be filtered by their assigned rooms:
  1. Tap the room filter button at the top
  2. Select from available options:
    • All Rooms (shows all staff)
    • Specific room names
  3. List updates to show only staff assigned to selected room
  4. Attendance statistics adjust to reflect filtered view